Certified translation and document authentication for US immigration filings
Your firm sends the document. We return a filing-ready translation with a certification that names the translator.
10 years · 21,000 clients · hundreds of thousands of cases
Firms we work with
The cost of a defect
Four translation defects that draw an RFE
An officer sees each of these before reading the merits of the case.
Incomplete translation
8 CFR 103.2(b)(3) requires a full translation for USCIS, and 8 CFR 1003.33 requires one in immigration court. A dropped stamp, marginal note or reverse side makes the document incomplete.
Inconsistent name spelling
The name is spelled one way in the passport and another in the affidavit. The officer reads two people.
A date or a number that does not match
A day-month date read as month-day, or a certificate number that differs from the apostille on it. The file stops agreeing with itself.
A word that changes the fact
"Detained" rendered as "arrested" is a different allegation. Under the REAL ID Act, an inconsistency between testimony and a document can support an adverse credibility finding.
A defect like this is invisible in the finished file. So the certification names the individual who is answerable for it, not a company.
What we do
Translation, notarization, apostille and legalization from one supplier
Every document takes one path: it is executed or certified, then authenticated, then translated into the form the receiving authority accepts. The same routes serve corporate, probate and litigation matters.
Certified translation
Every element of the source appears in the target: body, stamps, signatures, marginal notes and the reverse side. Nothing is summarized.
Civil-status certificates · Diplomas with transcripts · Police clearance certificates · Court judgments and rulings · Medical records · Asylum declarations
Notarization
Affidavits, sworn statements, powers of attorney and certified copies, with the certifier's full details as the receiving authority prescribes.
Affidavits · Sworn statements · Powers of attorney · Certified passport copies
Apostille
On the right document and at the right competent authority in the country of origin.
Birth and marriage certificates · Police clearance certificates · Diplomas · Notarial acts
Consular legalization
The full sequence where no apostille exists: certification, foreign ministry, embassy, and the destination ministry after arrival.
Documents from states outside the Hague Convention
How we work together
Four working models, rate by volume
The rate follows monthly document volume. Start with the volume you have today.
Per document
Firms with a live matter now
You send a document or a case. We return the finished file with its certification and a stored verification record.
- Rate by volume
- No minimum order
- Status visible at every step
Reserved capacity
Firms with steady caseload
Reserved throughput for an agreed number of matters per month, one manager who knows your filings, and one consolidated invoice.
- Dedicated manager
- Consolidated billing
- Priority in the queue
White label
Firms without a back office
Your brand carries the workflow. The translator's certification still names the translator, and a written scope boundary holds everything else.
- Your brand throughout
- Written scope boundary
- Disclosed sub-processor list
Volume discount
Firms sending documents every month
The more documents per month, the lower the rate per document. The discount is priced on documents you send, never on clients referred.
- Reviewed quarterly
- Priced on documents, not referrals
- No exclusivity required
What makes us different
What the file goes through before it comes back to you
The first three are rules the translation follows. The last three are checks that run on the finished file. The figures above span the whole platform, not immigration files alone.
- 01
Completeness
Every stamp and signature appears in the translation as a bracketed annotation, the standard convention for certified translation. A dropped block is a defect, not an abbreviation.
- 02
Name spelling
Transliteration is taken from the data your firm supplies and applied identically across every document in the case.
- 03
Academic records
Grades, credits and grading scales carry over verbatim. No GPA conversion, no qualification renamed to a local analogue.
- 04
Second pass
The finished file goes through a separate check for unfilled fields, leftover template data, duplicated clauses and structural omissions.
- 05
Fail closed
If the check cannot run, the document is marked unverified rather than fit. There is no silent pass.
- 06
Signature
The certification names the individual translator, not a company.
How we handle case material is set out on the security page. For citizenship and residency programmes, see the RCBI vertical.
Scope boundary
We are your firm's supplier. We do not practice law
It is the first thing an attorney asks, and almost nobody publishes an answer.
- We do not advise on immigration law, eligibility or strategy. Nothing we produce is legal advice.
- We do not contact your client except on your written instruction.
- We do not solicit your clients, during the matter or after.
- We make no representation about a decision by USCIS, an immigration judge, the BIA or a court.
- Every status notification goes to your firm, never to the applicant.
- Case material is processed under a written DPA with article 28(3) terms. You are the controller, we are the processor.
This is in the contract, not only stated here.
Two ways to run this
One supplier instead of a translator, a notary and a courier
The same work, a different number of places where it can break.
On your own
With Wisenotary
A translator, a notary and an apostille agent, each engaged separately
One supplier for the whole chain
A paralegal checks name spelling by eye
Transliteration from your data, identical across the case
Nobody reviews the finished translation
A second pass with a stored report per file
An anonymous company signs the certification
The certification names the translator
Subcontractors are never disclosed
A named sub-processor list your compliance officer can read
Questions
What firms ask before the first matter
8 CFR 103.2(b)(3) names no tool. It requires a full English translation and two certifications from the translator. One that the translation is complete and accurate, one of the translator's own competence. A named translator reads the finished file and signs both.
Start here
Partner with Wisenotary: apply
Tell us your practice area, your state and roughly how many documents a month. We come back with routes, certification formats and a rate for that configuration. We confirm every application individually.
Or write to us directly